Executive Virtual Assistant – Operations, Agent Support & Outbound Calling

The Paul Group is seeking an experienced, highly organized Executive Virtual Assistant to work directly with the business owner and help manage day-to-day operations.
This is not a traditional cold-calling position. We need someone who can serve as an executive assistant while also communicating confidently and professionally by telephone with our agents and prospective agents.
Key Responsibilities:
Provide direct executive support to the business owner
Manage assignments, deadlines, calendars, meetings, emails, and follow-ups
Schedule appointments for the owner
Make professional outbound calls to agents and prospective agents
Follow up with newly hired agents to ensure onboarding requirements are completed
Track prospective agents through recruiting, Career Overview, licensing, hiring, onboarding, training, and readiness
Follow up on important business matters requiring agent attention
Maintain accurate CRM records, task lists, and follow-up dates
Prepare reports and provide management updates
Coordinate Zoom meetings, webinars, and training activities
Ensure assignments are completed without requiring constant reminders
Handle multiple priorities while maintaining strong attention to detail
Who We Are Looking For:
Minimum 3 years of Executive Assistant or Virtual Assistant experience
Experience directly supporting a CEO, business owner, or senior executive preferred
Excellent spoken and written English
Strong, confident, authoritative telephone voice
Comfortable making outbound calls and getting people to take action
Professional, friendly, persistent, and respectful
Excellent organization and follow-through
Strong attention to detail
Able to prioritize based on urgency and business impact
Comfortable taking ownership and working independently
Experience with CRM systems and project-management tools
Comfortable with Zoom, Microsoft Office/Google Workspace, calendars, spreadsheets, and AI/business tools
Able to work Monday through Friday
Able to work 40 hours per week with U.S. Eastern Time (Florida) overlap
Reliable high-speed internet with backup internet
Reliable electricity with backup power for outages
Looking for a stable, long-term position
IMPORTANT: This position involves significant telephone communication. Candidates should be comfortable speaking with agents confidently, professionally, and with authority.
When applying, please include your résumé and a short voice recording introducing yourself and explaining why you would be a good fit for this position.

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